Planning and Doing (Implementation) come natural to us. However, setting time aside and reviewing what has been done or implemented is not common practice. Always stick with the process step that you are at the time. When you are planning stage, do not do any of the other two things. The same goes for the Doing and Reviewing part. You will save on nerves, effort and money if you do the well.
The most vital component to a successful team task is the review process. It is the most frequent overlooked task in any project you need to undertake. Some projects may make great progress at first and then later fail because along the course of anything you do in business there will always be some tweaking along the way and no one ever took the time to include this in a review phase. The “tweaking” changes the dynamics of a project and if no one takes time to record what, why and how it happened you will not be able to capture why the results were different than expected. This is extremely frustrating for everyone and wastes resources with a direct impact on the net bottom line because you will never know why you failed, or worse why you had success.
Think of how many team based projects you may have been involved in that did not provide the desired results. I venture saying that the vast majority of them failed because no one thought of drawing the line at the beginning of the project and ask that there be a time line, a set of criteria for the results be reviewed and measurements. This normally leads to so called open ended projects. This is one of the biggest morale busters as the involved people will not be able to conclude anything. Something that was supposed to be only a temporary or experimental measure now has become the permanent solution without openly and officially saying so. One of the most important items any employee is looking for in an organization is that his or her contributions are “worth” the effort and make a difference. How is the employee ever going to figure this out if you never conclude the project? A winning company turns the knowledge from a finished project into common practice. Working for a winning company is equally important to an employee.
Another such waste comes from not paying attention to what phase you are in. What I mean by that is that most teams get so far ahead of themselves and start doing without thoroughly finishing the planning session. Did you ever paint a room in your house or apartment? Well, then you know what I am talking about. It takes so much more effort and mostly time to prepare for the painting, than it does to do the actual painting. Make sure that you have covered the must-have items of a successful endeavor such as mission, goal, strategy, tactics, responsibilities, authority, timeline and the most important one: measurements. Take this into account when you form a team for a specific task. Make sure to allow ample time for the team to plan the course of the project and only then start thinking about the implementation part. Do not mix up the project phases. When you plan – plan; when you do – do; do not forget to review – just review and do not start revising your plan in the midst of it. Finish it well by recognizing the contributions made and that the project either did or did not turn into common practice.
A plan is only a plan as long as you stick to your plan. Otherwise it is a new one. Do not get me wrong here. I am not advocating that you go through with a project when a team recognizes that it makes no sense. But I am saying that you need to adhere to the distinctly different process phases of your project once you have all bought into the course of action. Otherwise you will diminish your success rate of any project.